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About the Design Process

The first step in this process has been divided into 2 meetings, designed to understand client needs in order to develop a project brief.

Prior to our first meeting we will need a copy of any related architectural or interior design plans for your project. We will review them to assess their useability and if further information is needed for us to complete the design.

Preparation Checklist: What We Need Before We Get Started We will need the following drawings provided to us in CAD (.dwg format)

    • Site Plan
    • Reflected Ceiling Plan
    • Landscape plan (If you are wanting a Landscape Lighting Plan)
    • Floor Plan
    • Furniture Space Plan

If you do not have some or any of these plans, or if cad drawings of the plans are not available to you, we can provide these at an additional cost. We will furnish a written estimate to you for approval before our first meeting.

In addition, any exterior and interior elevations, section drawings or 3-D renderings of your project are very helpful to have but not required.


1. Qualify

Meeting One In person or via Zoom, 90 minutes

In our first meeting one of our Lighting Designers will meet with you to learn about you, your lifestyle, how you live in your home and your goals for your project. We want to understand from you any pain points you may have had with the lighting in your current or past homes as well as what lighting fixture preferences you may have such as recessed downlighting, table & floor lamps, decorative chandeliers, pendants and wall sconces. We will then introduce you to our design process and qualify your specific lighting needs for each space of your home. The information gathered from this meeting will be used to develop a client brief that will be used to guide your design.


Meeting Two At the LIGHTWORKS Design Studio, 90 Minutes

At our second meeting we will meet at our LIGHTWORKS design studio and review the client brief that was created to make sure that all of your wishes and intentions for the project are captured and understood, before starting the design concept phase of this process.

While we are at our design studio, we will also demonstrate various types of lighting fixtures, and introduce you to the following items:

    • Color Temperature of light and how this affects furnishings and materials
    • Direct vs Indirect Lighting
    • Recessed Down Lighting
    • Linear LED light sources
    • Cabinet lighting
    • Dimming Light, examples, and options

2. Create Concept Design: Applications of light, fixture types, & User Interface by space

After the brief has been approved, we will create a concept design that will visually outline suggested applications of light and the suggested lighting fixture types to achieve your lighting needs for that space. We will also identify the way you will interact and control the lighting in the space by using manual dimmer switches or a control system. This will be presented in the next meeting in the form of a floor plan with notes, symbols, product images and application photos to communicate the design intent.


3. Budget Functional Lighting, Decorative Lighting and Lighting Control

At this juncture we will develop a budget for the design concept. At LIGHTWORKS we have designed and built hundreds of projects over the past 20 years and have the experience of knowing what each of the suggested applications costs. Before we start to formally design and specify your project, we want to ensure you understand the projected costs associated with the developed client brief. This will allow us to adjust the design concept, if needed, so we can meet your budgetary goals for the project. The budget will be presented in the form of a spread sheet outlining functional lighting, decorative lighting, lighting control and the estimated labor for installation.


4. Review Concept Design and Budget with client for approval

Meeting Three At LIGHTWORKS Design Studio, 2 to 3 Hours

In this third meeting we will meet to review the concept design and initial project budget. We will review the concept design, against the client brief, to ensure we have met all the previously requested needs for the project. We will next identify areas needing revision or opportunities for value engineering and develop solutions for each. This meeting will typically last 2 to 3 hours. We will conclude this meeting with our mutual agreement on the revised design intent and estimated budget, which will allow us to proceed to the next phase of design, specification and documentation.

5. Design | 6. Specify | 7. Document From Approved Concept Design & Client Brief

We will now create a formal Lighting Plan in CAD format to document all the lighting & switching required to execute the design by your contractor & electrician. We will also provide a schedule by room, for all the lighting loads numbered and specified to be used by your electrician as a guide when building your design. This will also be incorporated into the drawing set, that will include:

    • Lighting plan
    • Schedule for all lighting and lighting control categorized by lighting group and by room
    • Fixture specification package
    • Shopping list of decorative lighting by location

You will receive one printed set of large format drawings; one set will be 11x17. Each set will be delivered in both hard paper copy and digital pdf, the CAD & Excel format will be sent by email.

  • Lighting Design 1

    Lighting Design 1

  • Lighting Design 2

    Lighting Design 2

  • Spec Sheet

    Spec Sheet

  • Lighting Loads Schedule

    Lighting Loads Schedule


8. Present Design, Specification and Documentation to client

Meeting Four

There are many factors to consider in determining how long your design will take to complete, including how large the project is, how available the information needed is, the availability for meetings and caseload. However, the typical Lighting Design process ranges from 45 to 90 days.

Plan Your Next Project

Send us your details, and one of our friendly and knowledgeable professionals will reach out.